Position Summary

The Bookkeeper performs various bookkeeping and accounting duties, including financial record keeping and transactions, including A/P, A/R, and General Ledger.  This position reports to the Executive Director.

They are responsible to manage all aspects of day-to-day bookkeeping and accounting processes, including, but not limited to, A/R, A/P, journal entries, and bank reconciliation.
Accounts Receivables

Duties and Responsibilities

Accounts Receivable:  process payments from donors and clients, prepare bank deposits, enter donations into QuickBooks Online, and process monthly client invoices.

Accounts Payables:  process and pay all invoices on time, record and reconcile automatic payments in QuickBooks Online, prepare year-end 1099’s for vendors.

Payroll:  process bi-weekly payroll using QuickBooks Online, ensure payroll tax deposits and filings are accurate and timely, review and approve year-end W2’s and tax filings and other payroll tasks.

Monthly/YTD Financial Reporting:  prepare monthly and quarterly financial reports, identify any significant variances from the budget, manage chart of accounts and prepare notes for Finance Committee Meetings.

Bank Reconciliation and Cash Flow Management:  Reconcile all deposits and withdrawals in QuickBooks Online, determine if transferring funds to investments or a federal money market account should be recommended.

Budget:  Prepare budget worksheets showing the annualized current year, prior year actual, and proposed budget amounts.

Audit:  Schedule, prepare for, and follow through on all aspects of the annual audit and 990 preparation with outside CPA.

Investments:  Monitor quarterly investment reports, maintain an Investment Summary Sheet for the Board of Directors, ensure compliance with Chore’s Investment Policy and Spending Policy.

Additional responsibilities:

• Maintain and document accounting policies and procedures and internal control systems to ensure the integrity of all financial systems.
• Attend Finance Committee, Board, and Audit meetings as needed.
• Support office staff as needed (i.e., payroll process, QuickBooks reporting, etc.)
• Keep the Executive Director apprised of all financial matters.
• 0Special projects as assigned.

Qualifications

• Demonstrated bookkeeping and accounting experience in a non-profit setting
• Proficiency in QuickBooks Online.
• Additional proficiencies in Excel.
• Excellent written and verbal communication skills.
• Strong organizational, problem-solving, and analytical skills.
• Ability to manage priorities and meet deadlines while maintaining flexibility and attention to detail.
• Ability to deal effectively with diverse individuals at all organizational levels.
• Fluency with standard office equipment, Microsoft Office 365.
• Ability and experience working independently and as part of a team.
• Understanding of and commitment to Chore’s mission.
• Valid driver’s license and reliable transportation.